The configuration of the Microsoft Word templates includes some features to minimize the need to revise templates for required updates to instructions or other procedural content (e.g. standard library text, example text) that do not impact the content within the template. This content is separate from the template and presented contextually during authoring.
Microsoft Word templates can be configured and bound to the information model and metadata models, as appropriate to support the document types to be authored in the platform. As the policies are configured within the information model, the bindings drive how the authoring features are made available to the users. Existing Microsoft Word templates can be analyzed and used to configure the new structured templates within the platform. The goal is to maximize use of existing templates and work that has been done within the functional areas.
The level of granularity of the components is a business decision and based on the level of reuse the business wants to achieve and the maturity/adoptability for structured authoring. The business can adjust and govern the models over time based on their priorities and business objectives.
Templates can be versioned as they are drafted, reviewed and finalized. Multiple templates can be configured for the same document type as needed. The authors will be presented with the list of templates that are available to select from when they create a new document.
Templates can be configured with lifecycle states such as Draft, In Review, Approved. Clients can use the lifecycle states to govern the templates and make them available to authors as appropriate.